Weekly Roundup Report 6/22

TASKS ACCOMPLISHED

Monday, June 4

  • groomed Wildfire Gulch trail
  • sharpened and lubricated clippers and axes
  • power-washed paddock feeders
  • raked old hay under the feeders

Tuesday, June 5

  • groomed Wildfire Gulch trail
  • groomed Sunset Ridge trail
  • placed trail signage
  • broke up pallets and dumped them in the trash

Wednesday, June 6

  • groomed Sunset Ridge trail
  • groomed Meadow's Crossing trail
  • went with Amy M. to scout Pawnee Ridge and look at signage on Wildfire Gulch 

Thursday, June 7

  • groomed Sunset Ridge trail
  • cleaned up and reorganized the silo
  • weed wacked around the ranch
  • cleaned wifi, dumped trash and cleaned bathrooms in the store

Friday, June 8

  • groomed Sunset Ridge trail
  • groomed around the white bridge to prep for painting
  • weed wacked around the outdoor arena

 

HIGHLIGHTS

LEADERSHIP STRATEGY AND PLANNING MEETING.  The team met on Monday morning and asked ourselves, "What do we need to do in order to have a PERFECT work week?"  We used Emergenetics to help guide our conversation.  We started with the conceptual (yellow) part of the brain and brainstormed anything we could think of that would make the week perfect.  Next we went into the analytical (blue) part of the brain and used the brainstorming results to condense and prioritize our top five criteria for a perfect work week: 1) Efficient Communication, 2) Effective Time Management, 3) Safety, 4) Individual and Team Work Capacity and 5) Have Fun.  With the bottom-line criteria defined, we then thought through the importance of and impact on people with our social (red) brain, including stakeholders, leadership and team dynamics.  Finally, we got into our structured (green) brain and identified critical details for a daily (and even hourly) plan for each day, including backup options depending upon the weather.  It was a great exercise and one each individual was encouraged to use in thinking through their own personal strategies and plans in life.

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LEADERSHIP ROLES.  Trevan stepped up this week as both Director of Implementation and Leader of the week.  He has provided insightful leadership quotes each morning and has led the team each day in thinking through our plan and evaluating what we accomplished and how we worked together.  Here are some other leadership assignments made this week

  • Alli - Director of Rule Engagement (keep rules updated and remind team periodically what they are)
  • Jane - Director of Activities (will help plan the three big weekend activities we have left)
  • Devin - Director of Operations (will lead the team in developing our weekly strategy each Monday morning using the Emergenetics template)

POWER-WASHING IS FUN WHEN IT IS HOT!  The Yuccas began moving and power-washing the paddock feeders and then were joined by the Raptors who helped rake the old hay underneath the feeders.  Result?  Nice, clean feeders!

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TIME WITH AMY MATZEN, KEY STAKEHOLDER.  Logan, Director of Signs & Trails and Gavin, Director of Trail Grooming walked the Pawnee Ridge trail with a key stakeholder, Amy Matzen of the Metro Board (one of our key stakeholders).  Because of the work they did, we will now be able to groom this pre-existing trail and help avoid more erosion from an adjacent trail.  Logan also showed Amy a few signs that had been posted on Wildfire Gulch trail and Amy seemed pleased with his work.

IMPORTANCE OF MAINTENANCE.  The team spent some time not only grooming the trails and the ranch this week, but doing some important maintenance on our tools and our facilities.  We sharpened, oiled and lubricated all of our clippers and axes.  We also spent an afternoon completely cleaning out and reorganizing the silo where we keep many of our equipment and supplies.  We are learning that the investment of time to take care of our tools and organizing and cleaning our facilities saves time in the long run because we will now have what we need when we need it.  It also feels good to take pride in our stuff!

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BRUSH WITH NATURE.   We occasionally have some interaction with nature on the trail.  Today, we found a small blue bird near the bridge that couldn't fly.  Trevan invited the bird to join us for lunch in hopes that his dad Tim (that we call The Bird Whisperer because he has been known to revive injured birds) might be able to help it.

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GROOMING THE BRIDGE.   In preparation for painting the Plum Creek Bridge our Bell Mountain Ranch Equestrian Center green, the team grabbed their clippers, axe and shovel and began grooming all the brush and weeds around the bridge.

BEFORE

BEFORE

AFTER

AFTER

WHAT WE LEARNED

  • STRATEGIC PLANNING.  We learned that taking the time to create a strategic plan at the beginning of a week, a year or even a day...makes a lot of sense!  Even though it means I can't start as fast as I want and it may feel like I'm wasting time, I'm actually saving future mistakes and creating more future effectiveness by planning first.
  • TAKING A MAINTENANCE STOP.  We also learned that it makes sense to slow down every once-in-a-while to sharpen our tools and organize the shed.  Someday we will be out of high school pursuing a college degree or a professional career.  We hope to always remember that there is great value in stopping long enough to re-energize ourselves or to reevaluate our plans or to just step back to see if we are going in the direction we really want to go.  Maintenance stops are critical in leadership and in creating a successful life!
  • COMMUNICATION.  Even when we think we are communicating well, there always seems to be more need for additional communication.  We learned that this week when both the Raptors and the Yuccas coordinated a central point to begin trail grooming.  No matter what awesome plans are in place, if they aren't communicated well, they will fail.
  • ADMIT MISTAKES, BE VULNERABLE.  It is more compelling to follow a leader that can open up and allow others to see weakness, admit mistakes and make an effort do better...than to follow someone who tries only to show his or her strengths.  There is strength in vulnerability! 
  • DELEGATIVE LEADERSHIP STYLE.  Zed (Zane) showed us a great example of delegative leadership when we cleaned up the silo.  He took 2-3 people at a time, gave them a specific assignment and asked them to come back to him when they had completed the assignment...he then gave them another one.  Everyone had a role, time was being utilized efficiently and there was no confusion.  Way to go "Z"!
Jerry Van Leuven